Verification Assistant

Euro car parts Ltd
£18000 - £22000
13 Jul 2017
19 Jul 2017
Verification Assistant Tamworth, Staffordshire £18000 - £22000 Role summary: To ensure all supplier documents are verified on a timely manner and any queries resolved before the due dates so as not to interrupt the supply chain of the company. Work in conjunction with the KPI’s set for the individual, Departmental and Organisational objectives.  Key responsibilities Responsible for the registration of invoices manually on to the purchase ledger in the absence of scanning when required Matching invoices to GRNs and verifying invoices for all types of stock orders – normal stock, special orders and branch deliveries in a timely manner at least 1 month in advance per due date Proactively resolving all pending or/and new queries by the document due date Liaising with Claims department for all stock and price discrepancies Verifying credit notes (except Returns & Rebate Credits) by due date Posting all discrepancies and additional charges into the appropriate nominal codes subject to authorisation from the Supervisor/Manager Registration and verification of advance payment documents on a timely manner Liaising with Purchasing, Purchase Ledger team, Branches & Warehouse to resolve any issues as and when required Transferring documents across from one account to another viz multiple account suppliers Verification of currency supplier invoices within 3 working days from the date of scanning Cover for employee absences within the team as per instructions from the Supervisor/Manager for effective running of the department To support Supervisor/Manager as required from time to time Key stakeholders Accounts Payable team Purchasing department External suppliers Warehouse team Branch Administrators The candidate Qualifications: GCSE (or equivalent) pass in maths and English Experience: Administrative experience in a Finance environment Technical/Product Knowledge: Microsoft Office – in particular strong Excel skills Strong numeracy skills Other Skills and Competencies: Strong communication skills at all levels (written and oral) Ability to identify issues and escalate appropriately Excellent attention to detail Ability to develop good relationships with suppliers and internal colleagues Flexible approach and ability to work as a team Ability to work to deadlines

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