Executive Assistant - Manchester

West Midlands
14 Jul 2017
11 Aug 2017
Contract Type
Full Time

For over 50 years we have used our imagination to create the best places, state-of-the-art buildings, thriving communities and ingenious infrastructure solutions. Our journey has taken us across the globe, from Australia to Asia, the Americas and Europe. And along the way we have set new standards by challenging conventional thinking for the better. What makes us different is that we understand, and can deliver the whole process - or just part of it -from Investment to Development to Construction. But most importantly, with everything we do, we leave a positive sustainable legacy for future generations to enjoy.

Lend Lease Construction works in four continents, delivering ground breaking places such as London's Olympic Village, the Petronas Twin Towers in Malaysia and the Sydney Opera House.
Our reputation is founded on how we have achieved these and the many other challenging projects. Meticulous safety standards, an ongoing pursuit of improved sustainability and a creative approach to problem solving all play a part in achieving high standards and high levels of success.
And so naturally we are seeking those with the highest potential to achieve. Build your career with us.

Purpose and Scope
Lendlease have a need to appoint an EA to the EGM and his leadership team

Accountabilities / Job description
• Provide EA secretarial support to the EGM and members of the senior leadership team
• Prepare presentations for internal and external meetings
• Attend meetings with the EGM and senior leadership team and manage actions and prepare minutes
• Diary Management - liaise with external/internal stakeholders PA's to arrange meetings
• Organise internal and external project visits (UK and international), conference calls, private dinners and corporate events
• Process expenses for EGM and members of the senior leadership team
• Booking of meeting rooms and organising of refreshments and lunches as required, ensuring charged to relevant project or overhead
• Booking of hotels and travel through Lendlease approved provider
• Work collaboratively with other EA's within Lendlease
• Raising PO and processing invoices
• Collate report for senior leadership meetings

Skills, Experience and Capabilities
• Ability to communicate effectively with all levels of personnel both internal and external including sensitivity to others
• Excellent planning and organisation skills with the ability to multi task, work to deadlines, prioritise tasks and work to optimum efficiency
• Professional and mature approach when dealing with internal contacts and external clients / stakeholders and sensitive information
• Maintaining confidentiality at all times
• Excellent computer skills - intermediate ability on Microsoft suite
• Strong networking and interpersonal skills
• Strong analytical skills, initiative and ability to think strategically and creatively
• The ability to be both a self-starter and to work as part of a team
• Proven reliability, attention to detail, high level of accuracy
• Enjoys a busy and demanding environment, however can remain calm under pressure and promote a calm environment
• Self-motivating with a 'can-do' attitude and demonstrable drive to get results
• Strong problem solving skills and can use own initiative
• Open, honest and willing to take responsibility for outcomes
• Flexibility as the role may require extensive travel
• Knowledge of UK construction industry
• Experience in a similar role
Salary: . Date posted: 06/07/2017