Office Administrator and Finance Support
The purpose of the role is to ensure that the day to day office administration and finance services are planned and executed in a timely and efficient manner.
?? Finance Administration - Accounts payable and receivable tracking system including invoice management. Order processing and monthly reporting to Head Office. Process bank payments to pre-authorisation stage. Update cash flow with accounts payable items (as per direction from the General Manager).
?? Creation and tracking of staff timesheets and processing expenses
?? Filing; which includes electronic and paper files. Evaluate current systems and implement new and efficient process for all staff to ensure the electronic filing system is easy to use and important documents are secure and accessible by relevant staff only.
?? Order office supplies
?? Travel logistics for the General Manager.
?? Health and Safety Officer and relevant documentation creation.
?? Receptionist and public facing tasks where required.
?? Documentation review process; check document formatting is in line with corporate standards and update where appropriate.
?? Sales tender process - review websites and review notification. Administration tasks relating to bid management.
?? Any other relevant tasks as directed by the General Manager.
Knowledge, skills and abilities
The following attributes are essential:
?? Excellent proven administration skills and able to listen and act appropriately
?? Can do attitude, innovative and creative
?? Excellent organisational skills
?? Work effectively in a team, liaising appropriately with other NoemaLife staff, customers and third parties, meeting deadlines and following appropriate instruction.
?? Excellent verbal and written communication skills; including communicating with technical and non-technical and staff at all organisational levels.
?? High levels of commitment and ability to take action when necessary; recognise and prioritise appropriately.
?? Ability and willingness to work independently using own initiative
?? Flexible and keen approach to learning new skills and acquiring knowledge.
?? Methodical approach.
?? Proficient user of Microsoft Word and Excel and some experience of Sage 50 Accounts package is preferred.
Education and Experience
- Any equivalent combination of education and/or experience providing the knowledge/skills/abilities listed above are acceptable.
- Proven track record of experience of Administration roles.