5 days left

Facility Associates Recruitment Ltd
03 Jul 2017
31 Jul 2017
Contract Type
Job title: Administrator

Based (region/office): Birmingham/ Lombard Street Office

An Administrator is required to join a leading Mechanical, Electrical and Fabric property maintenance company. This is a great opportunity for an Administrator to be based at Birmingham/Lombard Street Office.

Brief details of position:

An opportunity has arisen for an Administrator at the Birmingham branch to work alongside a team of 24 other administrators, reporting to the Administration Manager. All applicants must have previous administration experience, have the ability to multi task and use their own initiative.

Job Role:

Duties to include but not limited to:-

- To provide dedicated payment application and administration on various contracts.
- Prepare draft invoices for completed works in accordance with the contract financial procedures as detailed within the contract quality plan.
- Manage the payment application process via in-house system & client systems
- Provide assistance in the preparation of quotation, budget estimates and tenders if required.
- Maintain accurate records pertaining to all financial procedures in accordance with the company QA procedures.
- Ensure regular reviews are conducted of WIP reports and financial accounts, highlighting jobs over 60 days that are complete but not yet under application of identified as comprehensive.
- Assist in the preparation of financial reports as required
- Provide administration support for Contract Managers for financial queries.
- Manage accurate filing system.
- Working knowledge of timesheets and assist with input when required.
- To deal with client telephone. Flexible approach to all telephone queries, to deal with and then pass on to the appropriate person.
- Financial adjustment, if necessary, to wrongly booked items.
- To be aware of financial profit, to analyse and report any failures to Contract Manager.
- General administration duties requested by the Administration Manager or Contract Manager.

Salary: To be discussed at interview

If you are an experienced Administrator with a proactive and efficient approach looking for a rewarding role in an exciting and industry leading company, please apply.